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Arval (BNP Paribas)

All employee conference for 500+ delegates at Newbury Racecourse

"there was a real buzz on the buses back to the office and we've already had some fantastic feedback from the teams, Jason was a great host and really did manage to get them all involved"

Communications Manager, Arval (BNP Paribas)

In June we worked with our client in the finance sector to organise their annual all employee conference at Newbury Racecourse. An important event for the company, in terms of the business disruption and being the only chance to bring over 500 employees together under one roof.

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Key to the success of the event was for every member of their staff to hear first hand from the leadership team of the coming year’s priorities and to have the chance to ask questions, to be part of it. Host Jason Dawes, one time Top Gear presenter and well known motor industry journalist, offered a fresh sense of humour to the conference, and really represented the delegate’s with his ‘investigative’ approach to interviewing the CEO and board members during the Q&A.

The venue was perfect for this short half day conference, with plenty of space to display manufacturers vehicles and to accommodate breaks and lunch. Maximising the high ceilings in the main event space, we installed a 40ft screen to share slide and video presentations complimented by custom lighting states. Conference theming was enhanced with super sized hanging graphics and venue décor and staff uniforms.

Moving 500 delegates on 10 coaches cross-country to a strict timetable is the type of challenge we love. Coaches all arrived and unloaded within a 10 minute window and the returns were even quicker minimising time away from desks and business disruption.